Official meeting rooms are important to hold business-related discussions and prioritize the necessary actions formally. Oftentimes, senior officials of the company are enrolled to access these confined spaces and talk about the future operations of the business. Not only are these meeting room interiors designed to reinforce operational efficiency in the workplace but they also reflect the values and objectives of the business firm. An ideal company that aims at extensive room interior designs usually attempts to consider a productive layout that is powered by state-of-the-art technology, such as the latest projectors, multiple configured systems, connecting docks for various devices, etc.

Generally, meeting room interiors are designed to create a dedicated space for employees to share their ideas, be extremely creative and share a productive space with each other. It offers a task-driven vibe that is necessary for today’s deadline-driven workplace environment. If your business plans on creating a meeting room, there are many things that go into that idea. Things such as the layout design, accent furniture, seating space, etc must be given a thought beforehand, to make sure that the meeting room defines the principal objectives of the business.

Let’s discuss these succinctly and see how each element plays an important role in demonstrating a highly efficient meeting room space – 

  • Layout – Boardroom or U-shape style – First thing you need to figure out before you dive into choosing a meeting room interior design is to finalize the layout type- will it be a conference boardroom type where many people can get together at the same time, or will it be a U-shape design that allows people to sit in an inwards direction. Each meeting room type has its plus point and is especially cherished for its purpose-specific role. Therefore, you should keep in mind that how the business would require the meeting room to be used, and then arrive at the conclusion of an effective meeting room layout.

meeting room

  • Furniture – Should Be Ergonomic and Be Comfortable To Sit In For Long Periods Of Time – Board meetings require employees to be focused and creative while being at their seats for hours. Thus, the need to arrange flexible and plush seating is a must. Meeting room chairs must be ergonomic, which means they could be lowered or raised based on the preference of the sitter. Such furniture components are quite popular for long meetings where employees are bound to be extremely functional for a long period. Ergonomic chairs are quite flexible and allow the employees to stretch themselves.
  • Equipment To Host Virtual Conferences – Next up, designing a meeting room with state-of-the-art digital equipment, virtual-hosting, and remote access tools is necessary for today’s fast-paced business environment. The daily meetings or special conferences could be enhanced with the latest software and devices that make them smarter and comfortable. During the COVID-19 outbreak, corporate offices were shut to ensure the health and safety of all employees. With time, the need to host virtual conferences emerged because employees were bound to work from home. Thus, having strong digital equipment to support your meeting room makes a huge difference in the overall business working and its ambiance.
  • Conferencing Tools – Speaking of virtual conference hosting, your business must be equipped with modern conferencing platforms that allow your employees to join together via virtual room links. Platforms like Zoom, Google Teams, Google Meet, Skype, etc have gained mass recognition in the post-pandemic scenario where employees while sitting at their respective homes, could come together to discuss business. They are more efficient for the present business situations and offer a safe and secured communication channel to work on operational productivity. While you’re devising your meeting room interior design, focus on establishing a solid technology structure to keep your employees engaged.

efficient meeting room space

  • Accessibility – Clear Signage Or Lettering In Front Of The Room, Well Equipped – In addition, to create a technology-equipped meeting room, it is equally important to make it noticeable and accessible for all the employees. Its name should be lettered with a board that works as signage for new employees so they can easily locate the meeting room. Moreover, naming the meeting room in the blueprint of the company allows you to work effectively on electrical requirements when the building goes into renovation programs. 
  • Rules – Business etiquettes for conference rooms define the sanctity of the business, be it basic rules and regulations related to hygiene, efficiency, and productivity, etc. Whilst your meeting room interior design is in the process, pen down the common rules that must be promptly followed to keep the business functions productive and prolific. Rules such as schedule adherence, cleaning your mess, efficient accommodation, and so on must be inscribed on a board that is visible at the room entrance. Since the objective of the meeting room is undisputed productivity, rules must be set and followed to ensure the same.


Ready to introduce a new meeting room for your company? Then you are at the right place. AIA India brings you innovative ways to build your own conference space that handles your daily meetings with optimal efficiency. With our technology-driven meeting rooms, we attempt to help our clients with custom-crafted systems that highlight their performance. Not only do we aid in devising advanced technology in the meeting rooms, but we also believe in improving the appearance of the whole structure. Get onboard with AIA India and indulge in creating a modern-day corporate conference room to expand your business’ vision. Visit our website or give us a call to speak with our design experts!